Control of working hours: What are the best systems?

 

The control of working hours is a safety tool for both employers and workers. Find out how to choose the best system!

 Some employees may express their discomfort at having to clock in and out of work. It is understood by most companies that the office time recording is only a tool for calculating presenters.

 However, some industries may have workers who are more efficient and provide better productive results with the mental load outside the physical facilities. Even in these particular cases, time and access control is also a necessity for companies to achieve greater security.

 Knowing when your staff was in the office represents much more than a grid that controls the fulfillment of physical hours. It is also a tool that allows employers to know who was at what time in the company.

 In addition, when the service is outsourced and automated, it offers workers support against claims for false absences, late arrivals and early dismissals, as well as a guarantee for medical coverage for work accidents.

 The reality is that, except for specialized machinery operators, many businesses are not confined only to the shared workspace, but professionals continue to work at home or in different environments. This is also a problem for workers who cannot account for the full hours of service rendered.

 But, when the employee has the possibility of registering their time slot provided at the service of the company, they also have support to defend compliance with the working conditions estimated by the work agreement and the mutual obligations agreed upon at the time of hiring .

 For this reason, and with the rise of remote and digital work, software tools have also been developed that record the fulfillment of work goals also in home office or remote work organizations, but also in small companies that do not have access systems. Access Control in Chicago.

 What are the best solutions for controlling working hours?

 The most rudimentary system for controlling working hours is the historical spreadsheet that is printed and requires the signature of the employee with their working hours.

 However, unless you have a person dedicated to providing the registration and certifying the identity, signature and the time in which it enters and leaves, this system is extremely vulnerable to falsification.

 Assigning a worker to manual control of the arrival and departure of the rest of the human resources, in addition to being inefficient, leads to possible errors, and is also an easy system to corrupt.

 As much as it may weigh us down, the reality is that automated systems with computers are more impartial than a person and democratize control considering all workers equally, be it a high-ranking, administrative, operator or service personnel, all are registered as the same way.

 Among the opportunities to automate the control of working hours are three large groups:

 #1. Control systems by means of a magnetic stripe or proximity card:

 The second option of this type of mechanism usually offers a longer useful life than the first but requires more complex reading systems to avoid counterfeiting.

 However, this tool also requires employers to have greater confidence in their human resources for the care of access cards.

 Likewise, for greater security, it will be necessary to have personnel at the entrance door who know the company members or can validate the identity of the card holder.

 This solution offers fast, convenient and easy access that requires little maintenance and reduces long-term operating costs compared to the old signature sheet.

 #2. Biometric control systems:

 These can be the most sophisticated options, with lower operating costs and difficult to hack since it is the same worker who registers their entry and exit and authenticates their identity.

 These solutions can be presented by fingerprints, facial patterns, retinas, the iris, or the geometry of the palm of the hand. Their main disadvantage is their high implementation price, due to the cost of the technology they use, but their benefit is that they pay off quickly in the long term.

 #3. Attendance, time and activity control software solutions:

 These are systems designed for work in a web environment to mark the start and end of operations. They are declarative tools that, therefore, can be subject to error, but that at the same time can be coupled with records of the fulfillment of tasks and the productivity of working time.

 In this particular case, the fraud was detected by the control of the video surveillance cameras at the airport station. As they say, the lie has short legs, but it is also necessary to point out that in this particular case, the former employees of the airline also put their safety at risk, since in the event of any accident outside the facilities they would be highly exposed and discovered. Not to mention that when the fraud was revealed, they showed how expendable they were for the company after being absent for a whole week.

 In conclusion, there is no system that is 100% infallible to the imagination and fraud engineering, but technology allows us to reduce risks, costs and bureaucratic tasks to gain greater efficiency that will allow us to allocate resources to other productive areas.

 Finally, it is worth evaluating the installation of motion sensors and video surveillance cameras in Chicago, to access better control both during work hours and outside of work hours.